Shopping for an enterprise-grade procurement solution can be tricky due to the innumerable number of vendors out there. With a wide range of offerings available in the market, it becomes too complicated to choose the right software. For instance, you can opt for gathering feedback from past customers.
Going through each of their testimonials and contacting them via mail becomes a viable option. However, it’s obvious it would take an enormous amount of time if you contact each customer via mail. Moreover, there is no guarantee they willrevert. So, the best way to buy procurement software is to emphasize these points mentioned below.
Software Compatibility
Compatibility and integration are the main key features when the context is about procurement software. In case asolution is not blending well with your current setup, it’s probably a good time to look for another solution. Make sure the procurement software you are going to select should have easy integration features. If your technical team needs to spend hours behind the scenes integrating it with your current ecosystem, then the software is not worth the time or money.
Aspect of Credibility
If reputable organizations are already using the procurement software you are considering, then you might also find it just as useful as they do. You could chat with their support agents regarding the operating procedures of the software. You should consider investing in the same solution your competitors are using to gain better results.
Ease of Use
With all other corporate responsibilities and tasks to complete every day, there is not enough time to work with complicated software! Thus, it would helpful if you select a procurement solution which is easily understood by many different departments. In other words, every employee within your organization should be able to seamlessly operate it. Demotivating your employees with the use of faulty software should never be the case when you are dealing with the right procurement solution.
Customization
Customization is another aspect you should consider seriously. Interestingly, it’s very rare that the procurement software would meet all your needs and requirementsright from the start. This is the main reason why it is always good to ask each vendor about the specific customizations which can be facilitated on their software. If the vendor provides easy customizations, it might still be a good idea to ask about the charges associated with feature customizations. In simpler words, you should be clear in your decision when you are buying procurement software.
Scalability
In a corporate setup, it’s always beneficial to opt for scalable procurement software. In the realm of software, rapid rates of alterations are omnipresent. For this reason, you should always ask your vendor about the scalability of their software. Make it a point to ask whether their software can easily fit the future needs of your organization. Usually, you need software like SutiProcure which can accommodate your growing needs adequately. In other words, you should invest in software with advanced features in order to take care of your future business interests.
The Context of Support
Admit it! When it comes to providing great customer support, many software vendors shy away from the task. Either they don’t have the right resources, or they have an inadequate infrastructure. Beware of the support not being included with the purchase of your procurement solution. It could be in the form of either sales support, on-site support, or by phone. Usually, you should opt for procurement software, which would charge you every time anything goes wrong with their software.
Exit Strategy
It’s also a good idea to beware of the exit strategy being offered by that procurement software. It is quite normal for you to stop using the software at some point in time. But some vendors wouldn’t let you cancel that simply. You should ensure you are never stuck in a deal with a vendor/supplier that you can’t get out of.
The Conclusion
The key points mentioned above will help you buy the procurement software you need more wisely. Also, consider the cost of software implementation fees, additional software, and/or hardware equipment which is required to run the software effectively. So, explore different options, Invest in a good procurement solution and make your organization grow by leaps and bounds.
